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Step 2 of five

Maintenance Management

The system decides what maintenance is due, dispatches it, and tracks what it cost.

How a signal becomes a cost line A threshold crossing on a live signal, or a preventive schedule falling due, opens a work order against the right asset with its checklist and an assignee. Completing it consumes parts from stock, logs labour hours and attaches photo evidence, and all three roll up into cost per asset per period. Threshold crossed on a live signal Schedule falls due preventive, on a cycle Work order opens right asset, right checklist assigned to who is on shift Parts consumed stock level moves Labour hours logged against the job Photo evidence attached on completion Cost per asset labour and parts, per period no one has to notice first
Every box to the right of the work order is a figure the finance side can check. A maintenance tool that only holds the task can tell you what was done, never what it cost against the machine that needed it.

Replaces

  • MaintainX
  • Fiix
  • UpKeep
  • A whiteboard and somebody's memory

Pays for itself by

Displacing a maintenance-software subscription outright, and turning preventive maintenance from a memory into a schedule with parts and costs attached.

The number a buyer checks: Preventive maintenance completion rate, the licence it replaces, and parts carrying cost.

A fault reported on shift being typed in and arriving on the work-order board, step by captioned step.
Nobody retypes the fault into a second system. That is the whole of the claim on this page.

What sits in Maintenance Management

  • Work orders with priority, assignment, checklists, and photo evidence on completion.
  • Recurring preventive schedules, so a press die inspection happens because it is due rather than because someone remembered.
  • An asset register with condition history, so a machine’s record follows it.
  • Spare parts with real stock movement. Parts are consumed against a work order and the stock level moves. It is inventory rather than a list.
  • Procedures with conditions, so a checklist can branch on what the technician finds.
  • Cost per job, labour and parts, rolled up per asset and per period.

The part that only works because of Essentials

A threshold crossing can open a work order by itself. Against the right asset, with the right checklist, assigned to whoever is on shift. Nobody has to notice the trend first.

This is the smallest honest example of the system acting rather than reporting, and it is the reason the two lower steps are worth more together than apart. A maintenance system bought on its own can only ever tell you what people already decided to do.

It has survived a real plant

One customer moved their entire maintenance operation onto Koidra, including 8,200 existing work orders migrated from a competing system with their history and costs intact. Cost records still carry the original external identifiers so the two systems could be reconciled line by line during the cutover.

That matters more than a feature list. Maintenance software is judged on whether it survives contact with a plant that is already running.

Where this sits

Four steps to autonomous operations. Each one is a complete product with its own payback, and each makes the next possible. Read the full ladder.

  1. STEP 1

    Essentials

    Every signal the plant produces, in one place, live and historical.

  2. STEP 2

    Maintenance Management

    The system decides what maintenance is due, dispatches it, and tracks what it cost.

  3. STEP 3

    AI Advisory

    Reports that arrive without being asked for, saying what changed and what to look at.

  4. STEP 4

    KoPilot

    Closed-loop control of the process, minute by minute, with no human at the panel.

Next step: AI Advisory. Reports that arrive without being asked for, saying what changed and what to look at.

See Koidra on your own plant data

Bring a week of readings from one line. We will show you what the platform sees, what it would have flagged, and what it would have scheduled.

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